25 Other Ways to Say Let Me Know What Time Works Best for You

“Let me know what time works best for you” is polite and clear, but it appears in almost every scheduling email. Alternatives like “What time suits you best?”, “I am flexible, what works for you?”, and “Please share a time that suits your schedule” say the same thing while sounding fresh, warm, or more formal as the situation needs.

This guide gives you 25 other ways to say let me know what time works best for you for professional emails, short and direct messages, friendly chats, and formal client outreach, each with its meaning and an example, plus a quick table to pick the right line fast.

In this guide

1. Professional email alternatives
2. Short and direct alternatives
3. Friendly and casual alternatives
4. Formal and client-ready alternatives
5. Which phrase fits the moment
6. Frequently Asked Questions

Professional email alternatives

• 1. What time suits you best?, Short, polite, and the closest professional swap for the original phrase.
  What time suits you best for a quick call this week?
• 2. Please let me know your availability, Clear and businesslike, ideal when you need actual times back.
  Please let me know your availability for Thursday or Friday.
• 3. I am flexible, what works for you?, Shows willingness to adapt, which makes scheduling feel easy.
  I am flexible on Wednesday, what works for you?
• 4. When would be convenient for you?, Courteous and classic, perfect for managers and senior contacts.
  When would be convenient for you to discuss the proposal?
• 5. Feel free to suggest a time, Hands the choice over warmly, without sounding pushy.
  Feel free to suggest a time that fits your calendar.
• 6. Let me know a time that works on your end, Modern workplace wording that acknowledges their schedule too.
  Let me know a time that works on your end, and I will send the invite.
• 7. What does your schedule look like this week?, Conversational and open, great for colleagues you know well.
  What does your schedule look like this week for a 30-minute chat?

Short and direct alternatives

• 1. What works for you?, The shortest polite version, ideal for quick messages and replies.
  What works for you, Tuesday or Thursday?
• 2. Pick a time that suits you, Direct and friendly, best when the other person clearly decides.
  Pick a time that suits you, and I will make it work.
• 3. When are you free?, The everyday classic, perfect for texts and internal chats.
  When are you free for a coffee catch-up?
• 4. Send me a few times, Practical and efficient when you need options, not a single answer.
  Send me a few times that work, and I will book one.
• 5. Your call on timing, Relaxed and confident, for contacts where formality is low.
  Your call on timing, I can move things around.
• 6. Name your time, Punchy and playful, best for friendly colleagues rather than clients.
  Name your time, and I will be there.

Friendly and casual alternatives

• 1. What time is good for you?, Warm and simple, the friendliest everyday version.
  What time is good for you on Saturday?
• 2. Whenever suits you, Easy-going and generous, ideal for social plans.
  Whenever suits you, I am free all weekend.
• 3. You pick, I am easy, Cheerfully flexible, perfect for friends and close colleagues.
  You pick, I am easy, morning or evening.
• 4. What is your ideal time?, Thoughtful and personal, it asks about preference, not just availability.
  What is your ideal time for our weekly check-in?
• 5. Happy to work around you, Kind and accommodating, great for rescheduling after a clash.
  Happy to work around you, just say when.
• 6. Let me know when you are around, Relaxed and open-ended, best for informal meet-ups.
  Let me know when you are around next week.

Formal and client-ready alternatives

• 1. Please share a time that suits your schedule, Respectful and precise, the best choice for first-time client emails.
  Please share a time that suits your schedule for an introductory call.
• 2. I would welcome a time of your choosing, Elegant and deferential, ideal for senior clients and executives.
  I would welcome a time of your choosing for the review meeting.
• 3. Kindly advise your preferred time, Formal business English, suited to official correspondence.
  Kindly advise your preferred time for the consultation.
• 4. Please indicate a convenient time, Crisp and professional, perfect for booking forms and follow-ups.
  Please indicate a convenient time, and I will confirm promptly.
• 5. I am available at your convenience, Gracious and flexible, a strong closing line for outreach emails.
  I am available at your convenience, simply let me know what suits you.
• 6. May I ask what time would be most suitable?, The most courteous phrasing, best for delicate or high-stakes requests.
  May I ask what time would be most suitable for a brief discussion?

Which phrase fits the moment

Frequently Asked Questions

Is “let me know what time works best for you” too informal for clients?

No, it is polite and widely used, but “Please share a time that suits your schedule” sounds more formal for first-time client emails.

What is the shortest professional alternative?

“What time suits you best?” is the shortest professional version. For internal chats, “What works for you?” is even shorter.

How do I ask for a meeting time without sounding pushy?

Offer flexibility first: “I am flexible, what works for you?” or “Happy to work around you” makes the request feel easy, not demanding.

Should I suggest times instead of asking?

When you can, yes, offering two or three options speeds up scheduling. Use an open phrase like this one when their calendar is unknown or senior to yours.

What is a formal way to say let me know what time works best?

“Kindly advise your preferred time” and “I would welcome a time of your choosing” are the most formal options in this guide.

Good scheduling gives the other person the choice, and makes saying yes effortless.

Final Thoughts

Other ways to say let me know what time works best for you all do the same job: hand the choice to the other person, politely. Short lines for colleagues, warm lines for friends, and formal lines for clients will keep every scheduling email fresh. Indeed shares templates for scheduling meetings professionally. For more everyday phrases, see the how to address an envelope guide, the remove duplicates in Excel tutorial, or the other ways to say I wish you the best guide.